# Sending Emails ## Overview Kognitos simplifies email automation. With just a few lines of natural language syntax, you can send emails directly within your automated workflows — no configuration or server management is required. ## Behavior By default, Kognitos sends emails using the sender **Kognitos Automation**. The sender address follows the format **`@app.kognitos.com`**, where the `id` corresponds to the ID of your Playground or Process run.
Find Your Playground or Process ID The ID is visible in the URL: **Playgrounds** ``` kognitos.com/department//playground/ ``` **Processes** ``` kognitos.com/department//processes//run/ ```
{% hint style="info" %} Alternatively, you can add the [**Microsoft Outlook Book**](/legacy/legacy-experience/books/reference/outlook.md) to your agent to connect to your Outlook account and send emails from your own domain. {% endhint %} ## Syntax Below is a line-by-line overview of the automation syntax. Expand each line to learn more.
send an email or send an email to {recipient} or send {message} to {recipient} **What does it do?** Instructs the system to send an email from Kognitos. **Where does it go?** This phrase should be written on a **new line**. **Is it required?** ✅ Yes — This phrase is **required**. **Does it require data?** ✅ Yes — *if* specified in the syntax: * Replace **{message}** with a **Text** value or reference. * Replace **{recipient}** with a **Text** value or reference. See [**Example 1**](#examples) for more details.
the subject is s **What does it do?** Specifies the email subject line. **Where does it go?** Indented beneath one of the following: * `send an email where` * `send an email to {recipient} where` * `send {message} to {recipient} where` **Is it required?** ❌ No — This phrase is **optional** in the syntax. {% hint style="warning" %} If no subject is specified, the default subject line is “**Message for \**”. {% endhint %} **Does it require data?** ✅ Yes — Replace **s** with an email subject line. **Example** ``` the subject is "IMPORTANT: Memo" ```
the message is m **What does it do?** Specifies the email message. **Where does it go?** Indented beneath one of the following: * `send an email where` * `send an email to {recipient} where` **Is it required?** ❌ No — This phrase is **optional** in the syntax. **Does it require data?** ✅ Yes — Replace **m** with an email message. **Example** ``` the message is "Please take a look at the provided chart." ```
the attachments {is/are} x **What does it do?** Specifies the email attachments. **Where does it go?** Indented beneath one of the following: * `send an email where` * `send an email to {recipient} where` * `send {message} to {recipient} where` **Is it required?** ❌ No — This phrase is **optional** in the syntax. **Does it require data?** ✅ Yes — Replace **x** with one or more references to data objects. Use **is** to specify a singular attachment or use **and** to specify multiple attachments. **Example** ``` the attachment is the table ``` ``` the attachments are the invoice, the user summary, the document ```
the recipients {is/are} x **What does it do?** Specifies the email recipient to whom the message will be delivered. **Where does it go?** Indented beneath `send an email where` . **Is it required?** ❌ No — This phrase is **optional** in the syntax. **Does it require data?** ✅ Yes — Replace **x** with an email recipient. Use **is** to specify a singular recipient or use **and** to specify multiple recipients. **Example** ``` the recipients are "user@kognitos.com" ```
the cc emails are x **What does it do?** Specifies the recipients who will receive a carbon copy (CC) of the email. **Where does it go?** Indented beneath one of the following: * `send an email where` * `send an email to {recipient} where` * `send {message} to {recipient} where` **Is it required?** ❌ No — This phrase is **optional** in the syntax. **Does it require data?** ✅ Yes — Replace **x** with one or more email recipients. **Example** ``` the cc emails are "user@kognitos.com" ```
the bcc emails are x **What does it do?** Specifies the recipients who will receive a blind carbon copy (BCC) of the email. **Where does it go?** Indented beneath one of the following: * `send an email where` * `send an email to {recipient} where` * `send {message} to {recipient} where` **Is it required?** ❌ No — This phrase is **optional** in the syntax. **Does it require data?** ✅ Yes — Replace **x** with one or more email recipients. **Example** ``` the bcc emails are "user@kognitos.com" ```
## Examples ### 1. Basic Syntax The following syntax formats are all supported equivalents and produce the same results. {% tabs %} {% tab title="1A. send an email" %} **Syntax: `send an email`** ``` send an email where the recipient is "user@kognitos.com" the subject is "Kognitos: Welcome Aboard" the message is "We're happy to have you here! Let's automate!" ``` {% endtab %} {% tab title="1B. send an email to {recipient}" %} **Syntax: `send an email to {recipient}`** ``` send an email to "user@kognitos.com" where the subject is "Kognitos: Welcome Aboard" the message is "We're happy to have you here! Let's automate!" ``` {% endtab %} {% tab title="1C. send {message} to {recipient}" %} **Syntax: `send {message} to {recipient}`** ``` send "We're happy to have you here! Let's automate!" to "user@kognitos.com" where the subject is "Kognitos: Welcome Aboard" ``` {% endtab %} {% endtabs %}
📧 Kognitos: Welcome Aboard We're happy to have you here! Let's automate!
### 2. Sending Emails with Attachments #### Single Attachments ``` send an email to "user@kognitos.com" where the subject is "Invoice Summary" the message is "Attached below is the invoice summary for July 2025." the attachment is the invoice ```
📧 Invoice Summary Attached below is the invoice summary for July 2025. 📎 *Attachments: 1 file*
``` create a sample table use the above as the table send "Here is your table" to "user@kognitos.com" where the attachment is the table ```
📧 Message for user@kognitos.com Here is your table 📎 *Attachments: 1 file*
#### Multiple Attachments ``` send an email to "user@kognitos.com" where the subject is "Onboarding Materials" the message is "Here are your onboarding materials!" the attachments are the new hire paperwork, the onboarding document, the file ```
📧 Onboarding Materials Here are your onboarding materials!\ \ 📎 *Attachments: 3 files*
### 3. Sending Multiple Messages When multiple messages are specified, Kognitos sends a single email containing all of them: ``` the instructions are "Log into Kognitos", "Build your automation in the Playground" send the instructions to "user@kognitos.com" ```
📧 Message for user@kognitos.com **instructions:** * Log into Kognitos * Build your automation in the Playground
### 4. Specifying CC and BBC on Emails ``` send "Hello!" to "user@kognitos.com" where the cc emails are "bob@kognitos.com", "amy@kognitos.com" the bcc emails are "madison@kognitos.com" ```
📧 Message for user@kognitos.com ***cc:** , *\ \&#xNAN;***bcc:** * Hello!
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